What is recommended for property managers to keep records of?

The recommendation for property managers is to maintain comprehensive records that include all communications with tenants and maintenance records. This practice is essential for several reasons.

Firstly, keeping all communications documented helps establish a clear and traceable history of interactions between the property manager and tenants. This is crucial for resolving disputes, understanding tenant behavior, and ensuring compliance with both lease terms and legal regulations. Such documentation can serve as evidence in case of disagreements or legal issues.

Secondly, maintenance records are vital for ensuring that the property is well-maintained and in compliance with safe living standards. By keeping detailed records of when maintenance was performed, what repairs were made, and any inspections conducted, property managers can demonstrate due diligence. This can protect them from liability claims and help ensure tenant satisfaction by providing a well-maintained living environment.

In contrast, focusing solely on tenant payment history, only lease agreements, or just inspections and appraisals overlooks significant aspects of property management that can lead to more complex issues down the line. Comprehensive record-keeping is a fundamental best practice that assists in the overall management and operational success of rental properties in Oregon.